Payments Cancellation Terms & Conditions
Applications for Sponsor and/or Exhibition must be made in writing with the booking form.
CONTRACTS & CONFIRMATION
SPONSORS
Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Sponsor shall be considered as a commitment to purchase the items.
EXHIBITORS
Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.
SUPPORT TERMS & CONDITIONS
Terms and Conditions of Sponsor will be included in the contract as well.
INSERT AND DISPLAY MATERIALS
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposium Technical Manuals.
PAYMENT TERMS & METHODS
60% upon receipt of the Sponsorship agreement and first invoice
40% by March 14th, 2022
All payments must be received before the start date of the Congress. Should the Exhibitor fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.
Option 1: Payment by check (EUR).
Please make checks payable to:
Kenes International Organizers of Conferences Ltd – PHAB 2021 – The Hague
Option 2: Payment by Bank Transfer (EUR).
Please make drafts payable to:
Kenes International Organizers of Conferences Ltd – PHAB 2021 – The Hague
All bank charges are the responsibility of the payer.
CANCELLATION / MODIFICATION POLICY
Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales: Renata Gorinstein – rgorinstein@kenes.com
The organisers shall retain:
-
-10% of the agreed package amount if the cancellation/ modification is made before January 14th, 2022, inclusive.
-50% of the agreed package amount if the cancellation/ modification is made between January 15th, 2021 and May 14th, 2022 inclusive.
-100% of the agreed package amount if the cancellation/ modification is made from May 15th, 2022 onwards.
VAT INFORMATION
All Supporter prices are exclusive of VAT and are subject to VAT at the local rate which will be added to the invoice.
